Business process automation with AI.
Orders, quote requests and complaints reach your systems without retyping. Exceptions go to a person.
What AI process automation is.
It hands repetitive data work, retyping, checking and moving information between systems, to software that understands emails and documents. People keep the decisions and the exceptions, and the data goes where it belongs on its own.
When a process is worth automating
- 01It repeats every week or every day, in the same form.
- 02It takes hours, not minutes: the whole team’s time counts.
- 03Data arrives by email or in documents, and someone retypes it.
- 04It has clear rules and few exceptions, which a person can settle.
The processes we automate most often.
The ones where the team retypes data from emails and documents into systems. How much it saves, we work out on your data in the Discovery Sprint.
Handling quote requests
AI reads the request, checks prices and stock, and drafts a quote for approval.
30–45%less time · McKinsey
Complaints
AI reads the complaint, checks the order and warranty terms, and drafts a reply by the procedure. Unusual cases go to a person.
we measureon your data
Orders from email
An order from a message or attachment goes into the ERP without retyping, and the client gets a confirmation.
we measureon your data
Reports and summaries
Data from several systems pulled into one report with conclusions, every week, without manual assembly.
we measureon your data
Source: McKinsey, The economic potential of generative AI.
What can be automated in each department.
Sales
Quote requests, draft offers, meeting notes, keeping the CRM up to date.
Customer service
Sorting tickets, answering repeat questions, complaints by the procedure.
Finance and accounting
Project settlements, cost and budget summaries, payment reminders.
Operations and admin
Orders from email into the ERP, confirmations, order statuses, documents and reports.
HR
Job ads, first screening of applications, documents for new hires.
Management
Weekly reports from several systems, with conclusions to decide on.
We measure first, then automate.
- 01
Discovery Sprint
In one week we measure how much time your processes take and pick the ones that pay back fastest.
€1,900 · deducted from the build
- 02
Build
We build the automation in your tools: inbox, ERP, CRM, spreadsheets. Your team works with us from week one.
- 03
Handover
Code, documentation and a trained team. The automation stays with you, not with us.
The most common automation mistakes.
Automating a process that doesn’t pay off.
We start by measuring how many hours a process takes and pick the ones with the biggest return.
Nobody owns it after the rollout.
Every automation has an owner in the company and documentation, so it doesn’t depend on us.
Automation without exceptions.
Cases that don’t match go to a person instead of passing on with an error.
No measurement after the rollout.
We compare the process time before and after, so you know whether it pays back.
This is for you if
Companies come to us when the decision on AI is made and the plan isn't there yet.
- Your company has up to a hundred people and is growing.
- You’re hiring an AI person, or it is already part of someone’s role.
- You don't have an IT department, or your tech team is a few people.
- Your team has tried new tools, but the way you work hasn’t changed.
Let's talk.
Tell us what isn’t working today. We’ll tell you straight whether we can help and which model to start with.
- 30 minutes with a founder, not a salesperson
- A concrete answer on where to start
- No commitment
Typical reply within 24h.
Prefer to pick a time right away?
Questions about process automation.
The questions we hear most before a rollout. If yours isn’t here, ask it on the call.
We start with a Discovery Sprint: one week of work for €1,900, deducted from the price of the build. After it you know which processes are worth automating, what it costs and when it pays back.
The ones where people retype data from emails and documents into systems: quote requests, orders, complaints, reports. The ones that take the most hours a week come first.
Your inbox, ERP, CRM and the spreadsheets you already use. You don’t need to change tools.
Before the build we agree what data the automation processes, in which tools and who has access to it. Personal data is handled in line with GDPR, and we write the rules down with you.
It depends on the process and the systems. After the Discovery Sprint you get a plan with the order of processes and the cost and time of each.
It takes away retyping and searching for data. People keep the decisions and the exceptions the AI hands to them.